International Journal of City & Regional Planning (IJCRP) is a double-blind, peer reviewed, bi-annual journal.  It aims to serve as scholarly platform of innovative research addressing underpinning issues in spatial Planning and finding their sustainable policy or design solutions.

IJCRP follows guidelines and policies of the Committee on Publication Ethics (COPE) and HEC guidelines and policies.

 

1. Peer Review Policy
2. Publication Charge Policy
3. Publication Malpractice Statement
4. Changes in Authorship
5. Acknowledgment
6. Contributors
7. Duplicate Submission
8. Citation Manipulation
9. Accessibility Policy
10. Corrections and Retraction Policy
11. Digital Archiving Policy
12. Confidentiality Policy
13. Conflict of Interests Policy
14. Privacy Policy
15. Anti-plagiarism and Anti-predatory Procedures
16. Copyright Policy

1. Peer Review Policy

All submitted manuscripts are reviewed through a 'double-blind' peer review process that means the identities of the authors are kept confidential from the reviewers, and vice versa.
To make this possible, anonymized versions of the manuscript are sent to referees. Submitted papers are first considered by the editor after submission. Papers that do not fall within the scope of the journal are 'desk-rejected'. In addition, papers that fail to meet a minimum threshold for quality and originality are also rejected without being sent out to the reviewers.
Papers passing through this initial editorial scrutiny are then typically sent out to minimum of two referees (one national and one international). If one or more of these turn down the invitation to provide a review, other referees will subsequently be appointed. Normally, at least two authoritative reviews are needed before the respective editor can make a decision as to whether to accept, reject, or ask for a 'revise and resubmit' of the submitted paper

2. Publication Charge Policy

All articles published in our journals are open access and freely available online, immediately upon publication.
The journal does not charge an article submission/ Publication fee.
Authors do not pay Article Processing Charge (APC) and Article Publication Fee (APF) to cover the costs of peer review administration and management, professional production of articles in PDF and other formats, and dissemination of published papers in various venues, in addition to other publishing functions.
All the expenses are born by its publisher, the University of Management and Technology, Lahore, Pakistan. There are no charges for rejected articles, no submission charges, and no surcharges based on the length of an article, figures, or supplementary data. All the items (Manuscripts, Editorials, Teaching Modules, Corrections, Addendums, Retractions, Comments, etc.) are published free of charge.

3. Publication Malpractice Statement

The International Journal of City and Regional Planning and its publisher, University of Management and Technology, follow the ethical guidelines for publication outlined by the COPE (Code of Conduct and Best Practice Guidelines for Journal Editors and the Code of Conduct for Journal Publishers) as well as Higher Education Commission of Pakistan. In view of that, the authors, the reviewers, and the editors are expected to follow the best-practice guidelines:

HEC Guidelines

1. Authorship Policy
2. Authorship Credit

Authorship credits may only be given to those who have made a substantial contribution in constructing the article.
The corresponding author of the article holds the responsibility to give credits to the co-authors that are significantly involved in the work. Also, the corresponding author should make sure that all the co-authors have approved the final submission and ready-to-publish version of the article.
Others who have participated in certain substantive aspects of the research should be acknowledged for their contribution in an "Acknowledgement" section.

4. Changes in Authorship

The authors are fully responsible to provide the names of the authors upon submitting the article to the journal. Once the article is accepted for publication, any addition, deletion, or rearrangement of the authors’ names will not be entertained unless approved by the journal’s editor. To request such a change, the corresponding author must provide the journal’s editor with (a) the reason for the change in the author list and (b) written confirmation (e-mail, letter) from all authors that they agree with the addition, removal, or rearrangement, along with the confirmation from the author being added or removed. Only in exceptional circumstances and with considerable reason/s will the editor may consider the addition, deletion, or rearrangement of authors after the manuscript has been accepted. While the editor considers the request, the processing of the manuscript for publication will be put on hold. If the manuscript has already been published in an online issue, any requests may not be entertained by the editor.

1. Order of Authors

It the responsibility of the authors to have a mutual agreement on the order of the authors before submitting the article to the journal. Any such disagreements must be ruled out before the submission.

2. Guest Authorship

The “guest” author makes no significant contributions to the study, hence, do not qualify for authorship. The UMT journals do not allow the appearance of guest authorship on the articles.

3. Anonymous Authorship

Because authorship should be transparent and requires public accountability, it is not appropriate to use pseudonyms or to publish scientific reports anonymously. In extremely rare cases, when the author can make a credible claim that attaching his or her name to the document could cause serious hardship (e.g., a threat to personal safety or loss of employment), a journal editor may decide to publish anonymous content.

5. Acknowledgment

In the Acknowledgments section, authors may wish to include the names and contributions of those whose involvement in a study did not qualify them for authorship (because of the journal policy) but have contributed to the article in some way.

6. Contributors

"Ghost" and/or "Guest" author phenomenon has been common in the traditional listing of research papers. This has been raising inappropriate authorship practice in which some individuals did not have an actual input in the experiment. For this, the journal highly recommends that only authors who have made a significant scientific contribution to the research in the manuscript shall be listed individually in the submitted manuscript (including students and lab technicians).

7. Duplicate Submission

Articles that are found to have been published elsewhere, or are under consideration for publishing elsewhere, will be considered as "duplicated" material. In case the author(s) have used their own previously published work (or work that is currently under review), they are asked to cite the previous work and indicate how their submitted manuscript offers novel contributions and adds value differently (from the previous work).

8. Citation Manipulation

Submitted manuscripts that are found to include citations in order to increase the number of citations to a given author’s work, or to articles published in a particular journal, will be considered as a "citation manipulation"-containing material.

9. Accessibility Policy

We are committed to continuously enhance the accessibility of our published database to maximize readability without any interruption. We process all our articles through the Open Journal System (OJS) that automatically generates the files in ‘HTML’ and converts those that are not in the desired format, making our files easily accessible on the web to all kinds of users.

Open Access Statement
This is an open-access journal which means that all content is freely available without charge to the user or his/her institution. Users are allowed to read, download, copy, distribute, print, search, or link to the full texts of the articles, or use them for any other lawful purpose, without asking prior permission from the publisher or the author.
All articles are available on the internet to all users immediately upon publication. Non-commercial and commercial use and distribution in any medium are permitted, provided the author and the journal are properly credited.

10. Corrections and Retraction Policy

Authors who discover errors in articles they have published should have the corresponding author contact the journal’s editorial office with a detailed description of the correction that is needed. Corrigenda (corrections of author’s errors) and errata (corrections of publisher’s errors) will be published at no charge to the authors. Requests for corrections that affect the interpretation or conclusions of a published article will be reviewed by the editors.
An article may be retracted when the integrity of the published work is substantially undermined owing to errors in the conduct, analysis, and/or reporting of the study. Violation of publication or research ethics may also result in a study’s retraction. The original article is marked as retracted but a PDF version remains available to readers, and the retraction statement is bi-directionally linked to the original published paper. Retraction statements will typically include a statement of assent or dissent from the authors.
In exceptional circumstances, the editorial office reserves the right to remove an article from the journal’s online platforms. Such action may be taken when (i) the editorial office has been advised that content is defamatory, infringes a third party’s intellectual property right, right to privacy, or another legal right, or is otherwise unlawful; (ii) a court or government order has been issued, or is likely to be issued, requiring removal of such content; (iii) content, if acted upon, would pose an immediate and serious risk to health. Removal may be temporary or permanent. Bibliographic metadata (e.g. title and authors) will be retained and will be accompanied by a statement explaining why the content has been removed.

11. Digital Archiving Policy

The journal is fully committed to storing the published material on digital archives to ensure that the articles will always be available to readers, even in the event of a publication being lost or discontinued. The best way to ensure that journal articles will always be accessible to readers is to deposit all published articles into a long-term digital preservation service or archive.
All UMT journals are digitally archived on PN Preservation Networks (CLOCKS) on regular basis. The journal has further ensured that the metadata of all of its open access journals is compatible with all the well-known repository services and their digital crawlers may regularly collect it for record and preservation. Besides, the journal also assigns Digital Object Identifiers (DOI) to all its issues and the contents to facilitate reaching their permanent links on the internet.
Moreover, the journal management system automatically self-archives the data on UMT servers regularly.

12. Confidentiality Policy

The editors and the publication handling/managing staff keep all information about a submitted manuscript confidential and share it only with those involved in the evaluation, review, and publication processes as per the journal’s publication policy. The journal is operating through an automated journal management system to ensure a transparent double-blind peer review process as well as the confidentiality of the information. The Editors should consider adding a confidentiality notice to all correspondence, including reviewer forms, to serve as a reminder to authors, editors, and reviewers.

13. Conflict of Interests Policy

A Declaration of Conflicting Interests policy refers to a formal policy a journal may have to require a conflict of interest statement or conflict of interest disclosure from a submitting or publishing author.

The Committee on Publication Ethics (COPE) states in its Guidelines on Good Publication Practice (2003) that: “Conflicts of interest arise when authors, reviewers, or editors have interests that are not fully apparent and that may influence their judgments on what is published. They have been described as those which, when revealed later, would make a reasonable reader feel misled or deceived.”

Many scholars, researchers, and professionals may have potential conflicts of interest that could have an effect on or could be seen to have an effect on their research. As a result, the journal requires a formal declaration of conflicting interests enabling a statement to be carried within the paginated published article.

A potential conflict of interest may arise from relationships, allegiances, or hostilities to particular groups, organizations, or interests, which may influence one’s judgments or actions excessively. The issue is particularly sensitive when such interests are private and/or may result in personal gain.

All manuscripts submitted to the journal are evaluated fairly and are not necessarily rejected when any competing interests are declared.

Examples of conflicts of interest might include the following, although it is not an exhaustive list:

• Having received fees for consulting.
  • Having received research funding.
  • Having been employed by a related company.
  • Holding stocks or shares in a company that might be affected by the publication of your paper.
  • Having received funds reimbursing you for attending related symposia, or talk.

If there are other interests that the reasonable reader might feel have affected your research you may also wish to declare them.

(Please note that it is not expected that details of financial arrangements be disclosed when a competing interest is declared.)
Conflict of interests

Upon identification of any conflict of interest, the editors may require more information from the author that may include the following:

1. Acknowledgement of financial support/sponsorship in their contribution.
2. Any commercial or financial involvements that might present an appearance of a conflict of interest related to the contribution are disclosed in a covering letter accompanying the contribution and all such potential conflicts of interest will be discussed with the editor as to whether disclosure of this information with the published contribution is to be made in the journal.
3. If they have signed an agreement with any sponsor of the research reported in the contribution that prevents you from publishing both positive and negative results or that forbids you from publishing this research without prior approval of the sponsor.
4. If they have checked the manuscript submission guidelines to ensure whether the journal requires a Declaration of Conflicting Interests and have complied with the requirements specified where such a policy exists.

Authors are required to fill and sign the Copyright and Author Consent Form upon submitting the manuscript.
Editor obligations regarding conflicting interests

The same obligations equally apply to the editors or guest editors writing an editorial for the journal. When you are submitting or publishing your article in a journal that requires you to make a Declaration of Conflicting Interests, please include such a declaration at the end of your manuscript after any Acknowledgements and prior to the Funding Acknowledgement, Notes (if relevant), and References, under the heading 'Declaration of Conflicting Interest'. If no conflict exists, please state that 'The Author(s) declare(s) that there is no conflict of interest'.

*Please note, a Conflict of Interest Statement will not appear in journals that do not require a declaration of conflicting interests. Where a declaration is required the disclosure information must be specific and include any financial relationship that all authors of the article have with any sponsoring organization and the for-profit interests the organization represents, and with any for-profit product discussed or implied in the text of the article.

14. Privacy Policy

The journal respects privacy and ensures that the personal information of the author(s) is protected in line with the intellectual property and copyrights Ordinance 1962 and is applicable to all personal information of users who are using services through the website. This privacy policy excludes information provided to the staff of UMT journals and public information. Our journal highly encourages research ethics, including confidentiality, consent, transparency, and integrity (e.g. reporting standards, conflicts of interest, research funding, appeals, and complaints. The journal’s privacy policy aligns with the Committee on Public Ethics (COPE) code of conduct.

We collect personal information to communicate with you, to collect feedback about services, to inform you about the latest news and events related to the journal. We collect personal information such as name, email addresses, academic qualifications, professional affiliations, address, contact number, city, state, and country of residence, and information that user voluntarily provide through various forms given on the website. For browsing, viewing, and downloading articles on this website user is not required to provide any personal information.

The journal’s website users may opt for not sharing personal information i.e. quit using the Website. Some services compulsorily require submitting personal information. For example, the author's name is required when submitting a manuscript. The journal never shares personal information of site users collected on this website and retains personal information as long as it is relevant to our purpose or until you request to remove your information from your database. If any user wants to remove his/her personal information, he/she may contact at “Contact Us” page. The UMT journals may require no personal information which might include your gender, zip code, date of birth, education, occupation, financial information, and interests. The journal uses your information to improve the quality of products and services, to keep our users up-to-date. We may combine personal information with other information when required.

You agree to the terms and conditions of the privacy policy by using the website. We may make changes in the privacy policy in the case of exceptional circumstances. We recommend that to check the privacy statement regularly to keep you updated about such changes. You have to exit the site immediately if you don’t agree to any terms and conditions of the privacy statements.

15. Anti-plagiarism and Anti-Predatory Procedures

It is the journal’s editorial policy to welcome the original work that is not under consideration for any other publication at the same time. All authors are obliged to be aware of the importance of presenting content that is based on their own research and expressed in their own words. Plagiarism is considered to be bad practice and unethical. As per the part of the journal’s Copyrights Policy, originality guidelines are designed to assist authors in understanding acceptable and unacceptable practices. Our approach is specifically aimed at promoting and protecting authors' work.

The following types of plagiarism should be avoided:
Verbatim copying - Verbatim copying of more than 10% or 15% (or a significant passage or section of text) of another person's work without acknowledgment, references, or the use of quotation marks.

Paraphrasing - Improper paraphrasing of another person's work is where more than one sentence within a paragraph or section of text has been changed or sentences have been rearranged without appropriate attribution. Significant improper paraphrasing (more than 10% of work) without appropriate attribution is treated as seriously as verbatim copying.

Re-using parts of a work without attribution - Re-use of elements of other person's work, for example, a figure, a table, or a paragraph without acknowledgment, references, or the use of quotation marks. It is incumbent on the author to obtain the necessary permission to reuse elements of another person's work from the copyright holder.

Self-plagiarism – It is required that all authors sign a copyright form that clearly states that their submitted work has not been published previously. If elements of a work have been previously published in another publication, including any UMT publication, the author is required to acknowledge the earlier work and indicate how the subsequent work differs and builds upon the research and conclusions contained in the previous work. Verbatim copying of the author's own work and paraphrasing is not acceptable and we recommend that research should only be reused to support new conclusions.

We recommend that authors cite all previous stages of publication and presentation of their ideas that have culminated in the final work, including conference papers, workshop presentations, and listserv communications. This will ensure that a complete record of all communication relating to the work is documented.
Republication of original work – Only original and innovative work is published in the journal with a small number of exceptions only. These exceptions include conference papers, archival papers that are republished in special issues and at the discretion of the editor. The original work is fully and correctly attributed and permission from the appropriate copyright holder obtained. Besides, it is the author’s obligation to mention any facts in this regard in compliance with an ethical standard statement at the end of the manuscript.

16. Copyright Policy

IJCRP follows an open-access publishing policy and full text of all articles is available free, immediately upon acceptance. Articles are published and distributed under the terms of the Creative Commons Attribution 4.0 International License. Thus, work submitted to IJCRP implies that it is original, unpublished work of the authors; neither published previously nor accepted/under consideration for publication elsewhere. On acceptance of a manuscript for publication, a corresponding author on the behalf of all co-authors of the manuscript will sign and submit a completed Copyright Form along with the CV's of all co-authors.

Authors will be responsible for any information written/informed/reported in the submitted manuscript. Although we do not require authors to submit the data collection documents and coded sheets used to do quantitative or qualitative analysis, we may request it at any time during the publication process, including after the article has been published. It is author's responsibility to obtain signed permission from the copyright holder to use and reproduce text, illustrations, tables, etc., published previously in other journals, electronic or print media.

 

 

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